Stock, Inventory & Distribution

A stock and inventory distribution system that ensures you can keep every promise you make.

Access solutions provide you with a comprehensive way of optimising your stock levels, re-ordering product lines and distributing deliveries in the most time efficient way possible. Offering the most up to date technology in their price band, Access solutions have the flexibility to grow with your business and the power to help you grow.

Stock Control

Finding a specific stock record is fast and easy, whether you have 10 product lines or 100,000. The system guides users in the handling of superseded and out of stock items, and prompts the rapid selection of bundled items. It will also forecast stock re-order requirements days, weeks or months ahead, and generate the corresponding purchase requests. Four methods of valuation are maintained (FIFO, Latest, Average and Weighted Average) and full movement analysis is available for 39 periods, giving you unprecedented control over your inventory.

Learn more about the Stock Control module

Stock Allocation

This feature enables you to ring-fence or 'reserve out' specific items of stock at the time a sales order is raised (or subsequently, if required). It can be used to prioritise stock allocation in any way that suits your business, from ensuring that your oldest stock is used first to guaranteeing that orders for your most important customers are shipped first. The advantages of this system extend to every department: for example, stock allocations can be searched and consolidated by post-code, enabling your dispatch team to plan cost-effective delivery routes.

Stock Update to Nominal

This optional facility automatically updates your nominal ledger every time an item of stock is bought, sold or moved. Details of all relevant transactions are transferred (in realtime) straight from your purchase ledger, sales ledger and stock module. This data can be used for effortless maintenance of your stock valuation, cost of sales and accruals.

Serial Number Tracking & Bar Codes

Dimensions enables you to track serial numbers by stock record, customer and supplier. It will accept data directly from bar code readers, and features include 'auto-stepping' for rapid input of bulk serial numbers.

BOM (Multi-Level Assemblies)

The initial level of manufacturing and assembly provided is Bill of Materials. This facility, which is available for every Dimensions solution, enables you to see at a glance if there are sufficient materials to build an order.

With a single command, you can build assemblies from any number of component stock records or price lines. Complex builds are made possible by nesting one assembly inside another, to create full multi-level product build.

All the necessary stock adjustments are tracked automatically, giving you full traceability of components. Because the cost of each component is easily maintained, you can ensure that changes in raw material pricing are accurately reflected in your margin decisions on the finished product. This helps to optimise profitability, even in a rapidly fluctuating marketplace.

Sub-Analysis

Stock records can be sub-analysed using a hierarchical structure up to six levels deep; you can analyse by warehouse, shelf and size, and still have three levels remaining. Quantity and value is tracked and consolidated for each record, at every level of sub-analysis. Each level can be described using the terminology that best suits your business, to provide an intuitive system for pinpointing stock availability and reporting on stock holdings of any size and complexity. Subanalysis is essential for any company seeking to instigate Just in Time stock management.

Landed Costs

Dimensions offers a range of options for tracking charges such as shipping, storage and customs duty, and for applying these costs to the corresponding stock items. You can record costs on a fixed rate or percentage basis, and allocate purchase invoices (or selected lines of purchase invoices) across multiple shipments. This helps you to protect your margins and your pricing structure, by ensuring that landed costs are not absorbed unknowingly.

Advanced Price Matrix

Advanced Price Matrix complements existing functionality within Dimensions to enable the build of more complex pricing structures and further streamline administration.

Time-consuming, manual input of pricing data may result in goods and services being sold outside the promotional window. Advanced Price Matrix eliminates this risk through the easy activation of start/end dates for complete control and maximum profit.

Consistent application of agreed pricing structures needs to be held in a central, accessible place – not in peoples’ heads – to ensure goods and services are not sold at a higher or lower value than agreed. Advanced Price Matrix allows users to auto-generate approved prices from within the software for complete confidence.

Tailoring price structures to fit customer buying patterns will build up profitable relationships but such calculations can be complex and time-consuming. Advanced Price Matrix pulls together sophisticated pricing structures in seconds, enabling business to create promotions that appeal to its diverse customer base.

EC-SSD & Intrastat

Each stock record stores its own commodity code, country of origin and net mass. These details are used when generating Intrastat reports which can be submitted to HM Customs & Excise in CSV and EDI formats.

Complex Manufacturing (Including MRPII)

The needs of more specialised manufacturing and distribution companies are fully catered for by Access Supply Chain software. In addition to core financial ledgers, payroll and Business Intelligence, Supply Chain solutions provide you with a vast range of industry-specific functionality, including: